The New Outlook in windows 11 is a powerful email client that can significantly boost your productivity. By learning and using keyboard shortcuts, you can navigate, compose, format, and manage your emails more efficiently.
Why does anyone use a shortcut? Rather than looking for buttons or navigating with your mouse around, why not take full advantage of your keyboard to navigate your new Outlook? Keyboard shortcuts can also help users with mobility issues or who are visually impaired work faster and more effectively.
Here are some of the top keyboard shortcuts that you should know:
Navigation Shortcuts
| Shortcut | Action |
| Ctrl+1, Ctrl + 2 | Switch / toggle between mail and calendar |
| Ctrl + >, Ctrl + < | Scrolling through emails. |
| F9 or Ctrl + M | Refresh or Check for new email. |
| Ctrl+N | Create a new email or calendar event. |
| Shift+Enter | Open selected message in a new window. |
| Delete | Delete message or item. |
| Ctrl+E | Go to the search box. |
| Ctrl+F | Forward email message. |
| Ctrl+R | Reply to an email. |
| Ctrl+Shift+R | Reply to all recipients. |
| Ctrl+F3 | Forward an email. |
| Ctrl+Shift+F3 | Forward an email as an attachment. |
| Ctrl+Delete | Move the selected email to the trash. |
Composing Shortcuts
| Shortcut | Action |
| Ctrl+B | Bold text |
| Ctrl+I | Italicize text |
| Ctrl+U | Underline text |
| Ctrl+Shift+S | Strikethrough text |
| Ctrl+Left Arrow | Move the cursor one word to the left |
| Ctrl+Right Arrow | Move the cursor one word to the right |
| Ctrl+Home | Go to the beginning of the line |
| Ctrl+End | Go to the end of the line |
| Ctrl+Up Arrow | Go to the top of the email |
| Ctrl+Down Arrow | Go to the bottom of the email |
| Ctrl+Enter | Send an email |
| Ctrl+Shift+Enter | Add a new line in an email |
Formatting Shortcuts
| Shortcut | Action |
| Ctrl+A | Select all text |
| Ctrl+C | Copy selected text |
| Ctrl+V | Paste copied text |
| Ctrl+X | Cut selected text |
Calendar Shortcuts
| Shortcut | Action |
| Ctrl+N | Create a new appointment |
| Ctrl+O | Open a calendar event |
| Ctrl+S | Save a calendar event |
| Ctrl+Tab | Switch between calendars |
| Ctrl+Shift+Tab | Switch between calendars in reverse order |
| Ctrl+F | Find a specific calendar event |
| Ctrl+R | Reply to an event |
| Ctrl+F3 | Forward an event |
| Ctrl+Delete | Delete a calendar event |
By mastering these keyboard shortcuts, you can significantly improve your efficiency and productivity when using Outlook. With practice, you’ll find yourself navigating, composing, and formatting emails with ease.
